Secretary

- Provides a wide variety administrative support to the C.F.O. and to the departments under his/her supervision- Manages the C.F.O.’s and departmental calendars to prioritize and resolve conflicts and to ensure all commitments and deadlines are met- Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Departments- Uses good judgment in identifying issues to assist staff, faculty, and students with questions regarding policies and procedures and/or directs the issues to management, or appropriate staff - Maintains the law school’s permanent records in compliance with the retention policy and according to the practices established by the C.F.O- Administrates the corporate credit card including issuing, cancelling, weekly balancing and monthly auditing the statements according to the law school’s policy- Assists the C.F.O. in coordinating departmental daily activities as well as annual audits to ensure commitments and deadlines are met - Contributes to the coverage of the Student Finance counter and assisting students- Handles Federal Work Study payroll and should be able to process the regular payroll in the absence of the payroll staff- Responsible for disbursing paychecks on payday- Assists Accounting Department in entering journal entries, setting up and releasing bank transfers, uploading and distributing bank statements and reconciling payroll bank account- Supports Accounts Payable processes when needed and acts as a back-up in the absence of Accounts Payable staff- Checks A/P batches for accuracy prior to submitting checks for signature- Audits all A/P invoices/checks and requisition/expense reimbursement/purchase orders, etc to ensure the law school’s policies are followed prior to return them to A/P for filing

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