Office Secretary

1. Answering calls, taking messages, and handling correspondence. 2. Acting as a receptionist and/or meeting and greeting clients. 3. Assist in the preparation of regularly scheduled reports and reconcile expense reports, typing, preparing, and collating reports filing4. Organize and schedule the meetings and the appointments for NPCO Chairman and the company VP's, which will include making agendas, taking minutes, and managing the databases.5. Prioritizing workloads6. Develop and implement new procedures and administrative systems.7. Coordinating mail-shots and similar publicity tasks, Receive, sort and distributing the company mail8. Prepare and monitor invoices, logging or processing bills or expenses.9. Organize travel arrangements, also book conference calls, rooms, taxis, couriers, hotels, etc. for the company Chairman and the company VP's. 10. Order office supplies and coordinate repairs of the office equipment11. Manage the company Chairman and the company VP's appointments12. Handle sensitive information in a confidential manner

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